Information pursuant to the EU-General Data Protection Regulation (GDPR) for Virtual Launch: experienceCloud
This information notice informs you about the processing of the personal
data which you have provided to us in connection with your participation at the Virtual Launch: experienceCloud by rooom AG. For special cases of data
processing there may be separate data protection notices.
Controller
The entity
responsible for the processing of the personal data (the so-called controller)
within the meaning of the GDPR and service provider in connection with the
Event is:
rooom AG
Löbstedter Str. 47a
07749 Jena, Germany
Data protection
officer
Landgraf Datenschutz GmbH
Markt 22
07743 Jena
dsb@landgraf-datenschutz.de
Categories and
sources of personal data
We process the
personal data of the participants of the Event, which may be (potential)
exhibitors, staff at the exhibition stand, (potential) visitors, media
representatives, speakers, ticket owners, partners or others. We collect the
data as part of your online registration and profile creation and partially
automated by using various technologies.
For exhibitors,
the following data are transferred from the customer database: Name of the
company/organisation, address, telephone, e-mail, website as well as contact
person with first and last name, gender, telephone and/or cell phone number and
personal e-mail address.
For the purpose
of participating at the Event, you will be given access to a virtual platform
through which the aforementioned participants can present themselves and, if
applicable, their company (profile), visit the Event, follow presentations and
lectures live or afterwards (participation) and meet and network (communication
and networking).
In order to
register for the Event, an online registration form must be completed. As a
ticket owner you will find further information in this regard in the separate
data protection notices in the Ticket Shop.
For the profile
creation (business card) the following data are processed: salutation, title,
name, position and name of the company/organisation, contact details, status
(exhibitor, visitor, trade visitor, media representative (optional)), photo
(optional), professional interests and preferences (optional), social media
accounts such as Xing and Linked In (optional) and calendar ID (optional). The
following data will be processed to create the exhibitor profile: exhibitor
name and category, address, stored URL, exhibitor description, business area,
products and business cards and contact persons. Exhibitors can complete basic
profiles and also post job offers on the Job Wall.
The following
data are processed for participation in virtual events, including live
streaming: name, company/organisation, rooms visited, sessions and interactions
within the virtual rooms as well as date, time and duration of the participation.
The following
data are processed for communication and networking: name, role and name of the
company/organisation of participants in calls or chats, content, time stamp and
course of the chat as well as date and time of agreed appointments, name of the
partner of the conversation, type of appointment, notes on appointment entries,
availability and the calendar ID.
|
Name |
First/third party cookies |
Stored data |
Purpose |
Type of cookie/ technology |
Storage duration |
|
XSRF-Token |
First |
csrf |
security – verification of transmission |
functionally or technically necessary |
2h |
|
Expo_x_session |
First |
session cache, indentify the User |
security –
settings |
functionally or technically necessary |
2h |
|
Remember_web_XXX |
First |
Remember token if the User is already login |
security –
verification of transmission |
functionally or technically necessary |
5 years/ unlimited |
|
_pk_id.6.4 964 |
First (Matomo
/Piwik – selfhosted) |
User ID |
analysis –
visitor statistics |
Performance |
1 year |
|
_pk_ses.6.4 964 |
First (Matomo
/Piwik – selfhosted) |
Session |
analysis –
visitor statistics |
Performance |
1h |
If you undertake
the registration for or disclose the data of another person (third party)
(e.g., business cards of your employees and booth staff as an exhibitor), you
are responsible for ensuring that you are entitled to provide such data and
that the person concerned has been sufficiently informed by you about the
processing of the person´s data as set out in this notice.
Purposes and
legal basis of processing
We process the
personal data pursuant to Section 2 for the purpose of establishing and
performing the contract for the execution of and your participation at the
Event (legal basis: Art. 6 (1) (b) GDPR). The afore-mentioned essential cookies
serve for navigation and security of the platform.
Profile
The personal data are processed in order to create a profile or a virtual
business card at the Event, to make new contacts and to network with other
participants of the event and/or to present additional products and services or
post job offers on the Job Wall as an exhibitor.
Live streaming
and participation in virtual events
We process personal data for the organisation and operation of virtual events,
livestreams and the retrieval of on-demand videos.
Communication
and networking
We process personal data to enable participants to chat and communicate with
other participants, to set up and organise meetings, to take notes, to
participate in meetings in virtual rooms or to stream meetings via the
platform, as well as to arrange and carry out appointments and video calls
between different participants.
Analysis and
evaluation for optimisation
We also process personal data, including through the aforementioned
technologies, for our legitimate interest in the analysis of the participation
at the Event and the use of the platform and for statistical evaluation to
optimise future online appearances (legal basis: Art. 6 (1) (f) GDPR). You can
consent to the use of cookies, which are not essential or technically necessary
for the functioning and security of our website or platform. The legal basis
for the processing based on the cookies for which consent is required is your
consent (Art. 6 Abs. 1 (a) DS-GVO).
Your rights
To exercise your
rights, you can contact the controller by mail or e-mail (contact details see
section 1 above). Pursuant to Art. 12-21 GDPR, you can assert the following
data subject rights at any time: the right to access, rectification and erasure
of your personal data, the right to data portability and to restriction of
processing. If the processing is based on legitimate interests, you have the
right to object to the processing of your personal data, including profiling,
for reasons relating to your particular situation.
Furthermore, you
may object to the processing of the personal data and their use for marketing
purposes at any time. If you have given us your consent, you can revoke this
consent at any time with effect for the future. In case of newsletters or other
electronic marketing you can also click the unsubscribe link.
If you are of
the opinion that the data processing violates data protection law, you have the
right to lodge a complaint with the competent supervisory authority of your
choice (Art. 77 GDPR in conjunction with section 19 of the German Federal Data
Protection Act (Bundesdatenschutzgesetz)).
Your contact:
Landgraf Datenschutz GmbH
Markt 22
07743 Jena
dsb@landgraf-datenschutz.de
Storage period